See What I Do

What can I do for your wedding? As an event planner and coordinator, it is my job to take care of the details so you don’t have to. A Wedding Day Coordinator is a necessity so that everyone, especially you, the bride, can relax and enjoy the most precious moments you’ve been working toward. Also known as ‘Month-of’ Coordination, this service begins 4-6 weeks prior to your wedding date. With my check list in-hand, you’ll be ready to complete your final tasks. The following is a brief overview of some of the tasks I do as your day-of coordinator.

4-6 Weeks Prior to Wedding:
  • Meet with Bride and Groom to create a detailed wedding day timeline
  • Review all details and logistics planned for the wedding day
  • Review any arrangements previously discussed with the vendors
  • Work with the wedding officiant to choreograph wedding ceremony, processional and recessional (unless otherwise done so by venue coordinator)
  • Remind wedding party of where they need to be the following day, and at what time
  • Ensure all flowers arrive on time and are distributed to wedding party, family members and special guests
  • Confirm photographer and videographer arrive on time and are aware of the day’s timeline
  • Coordinate transportation so wedding party departs for ceremony as scheduled
  • Communicate any last minute details to the wedding party
  • Confirm florist has delivered and set up all ceremony floral arrangements
  • Set up programs and other ceremony items; guest book, unity candles and send-off items
  • Ensure ceremony musicians have arrived and direct them as to where to set up
  • Ensure designated attendants arrive on time and are ready to pass out programs and assist with guest book
  • Coordinate with ceremony officiant and musicians to determine signals or cues that will begin the ceremony
  • Line up wedding party and family members for the processional
  • Handle any emergencies that may arise
  • Gather family and bridal party for photos after ceremony
Prior to Reception
  • Greet all vendors and instruct them as to where to set up
  • Make sure Cocktail Hour and Reception decor is set up according to plan
  • Confirm timing and logistics with DJ or designated emcee and ensure they can correctly pronounce the wedding party’s names
  • Meet with catering and venue staff to confirm food timing and overall flow of the evening
  • Set up table numbers, guest book, card box, cake cutting utensils, and champagne flutes
  • Examine guest tables and head table to confirm they are properly set up and have the correct number of chairs
  • Review final set up before guest arrival
  • Ensure proper flow of Cocktail Hour food and drinks
  • Help guests locate their escort cards and dining tables, and encourage them to take their seats at the appropriate time
  • Locate wedding party and line them up for their introductions
  • Cue band, DJ or designated emcee when the majority of guests have found their tables and the Bride and Groom are ready to be introduced
  • Make sure Cocktail Hour and Reception decor is set up according to plan
  • Know catering schedule and help ensure guests are served at the appointed time
  • Cue band/DJ, photographer, videographer and immediate family members when important events take place (i.e. first dance, parent dances, cake cutting, and toasts)
  • Cue Father of the Bride, Best Man and Maid of Honor when they are about to be announced for toasts
  • Distribute final payments and gratuities to vendors at the end of the night
  • Prevent and fix any problems that may arise during the event
  • Remain easily accessible through the entire event in case there are any details the Bride & Groom would like attended to
  • Collect gifts and personal décor items, and ensure they reach the designated family member, room and/or vehicle at the end of the night
  • Coordinate reception departure transportation and/or formal send-off